Address Book

Web Mail includes a powerful address book that you can use to store email addresses and nicknames, as well as other information for contacts including phone numbers, addresses, and birthdays. To access the address book, click the ADDRESSES link in the navigation bar.

Rest assured that we will not use this information for any purpose other than for your reference. No information will be used for solicitation nor will we sell the information to any third parties.

Creating contacts
To add a contact to your address book:

  1. Click the ADDRESSES link in the navigation bar.
  2. Click the NEW CONTACT button.
  3. In the NICKNAME field, enter an nickname for the contact.
  4. (Optional) In the EMAIL field, enter the contact’s full email address.
  5. (Optional) Enter the contact’s first and last name and work phone number.
  6. (Optional) Select a category in which to file the person from the CATEGORY menu.
    Any person or group you file in "Quicklist" will appear in a menu on the WRITE MAIL page. To send mail to someone in your quicklist, select the person or group you want to mail, and continue writing and sending your message as you usually would. The quicklist lets you quickly address a message to individual contacts or groups without having to open your address book.
  7. (Optional) Select a group or groups for this contact. Groups let you organize multiple contacts under a single nickname.
  8. If you would like to add more information, click the ADD MORE DETAIL button.
    Web Mail displays a page on which you can enter additional information about that new contact.
  9. Click the OK button at the bottom of the page to save the information to your address book.

You can use a shortcut to add a person, who has sent you email, to your address book. When you are reading a message from a person you want to add, click the SAVE ADDRESS link in the upper-right side of the page. Web Mail takes you directly to a CONTACTS page. Remember to click the OK button to save your changes.

Editing contacts
To change contact information in your address book:

  1. Click the ADDRESSES link in the navigation bar.
  2. Click the edit icon (pencil) next to the contact you want to change.
  3. Make your changes to the contact.
    If you make a mistake, click the RESET button at the bottom of the page to restore the saved information.
  4. Click the OK button to save your new changes.

Deleting contacts
To permanently remove contacts from your address book:

  1. Click the ADDRESSES link in the navigation bar.
  2. Click the delete icon (trash can) next to the contact you want to remove.

Sending mail from your address book
There are two ways to send mail to your contacts.

You can use the ADDRESSES button:

  1. Click the WRITE MAIL button in the navigation bar.
  2. Click the ADDRESSES button at the top of the page.
  3. Select the appropriate check boxes next to the contacts you want to mail.
  4. Click the ADDRESS MESSAGE button at the top of the page.
    Web Mail returns you to the addressed WRITE MAIL page.

You can also create a message directly from the address book:

  1. Click the ADDRESSES link in the navigation bar.
  2. Click the appropriate check boxes next to the contacts you want to mail.
  3. Click the ADDRESS MESSAGE button at the top of the page.
    An addressed WRITE MAIL page opens, in which you can write your message.

Setting fields and display order
You can choose the fields (attributes) used to display contacts in your address book. You can also select the order you want the attributes to display.

To change the fields and display order:

  1. Click the PREFERENCES link in the navigation bar.
  2. Click the CONTACT DISPLAY link.
  3. Select the fields you want in the order you want them shown.
    To undo your changes and show the default settings, click the SHOW DEFAULTS button.
  4. Click the OK button.

Setting the number of contacts shown per page
To change the number of contacts shown per page:

  1. Click the PREFERENCES link in the navigation bar.
  2. Click the CONTACT DISPLAY link.
  3. Enter the number you want in the CONTACTS PER PAGE box.
    To undo your changes and show the default settings, click the SHOW DEFAULTS button.
  4. Click the OK button.

Creating and deleting categories
You can create and delete categories to help organize contacts and groups in your address book. Note: You can delete only categories that you created.

To create a category:

  1. Click the PREFERENCES link in the navigation bar.
  2. Click the CATEGORIES link.
  3. Enter a name for the new category in the NAME text box.
  4. Click the NEW CATEGORY button.
    The page refreshes to show the new category in the list.

To delete a category:

  1. Click the PREFERENCES link in the navigation bar.
  2. Click the CATEGORIES link.
  3. Select the check box next to the category or categories you want to delete.
  4. Click the DELETE button.
    The page refreshes to show the list without the deleted categories.

Importing and exporting contacts
You can import contacts from an external file into your address book. You can also export contacts from your address book to an external file in order to use elsewhere.

To import contacts from an external file:

  1. Click the PREFERENCES link in the navigation bar.
  2. Click the IMPORT/EXPORT ADDRESSES link.
  3. Choose the format of the external file.
  4. Browse to the external file on your file system.
  5. Click the IMPORT NOW button.

To export contacts from your address book:

  1. Click the PREFERENCES link in the navigation bar.
  2. Click the IMPORT/EXPORT ADDRESSES link.
  3. Choose an export format to use.
  4. Click the EXPORT NOW button.

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